Manager, Advancement and Executive Assistant to the CAO

New York, NY

Full Time

Mid Level

Working and reporting directly to the Chief Advancement Officer (CAO) in all areas of Advancement. The Manager, Advancement and Executive Assistant to the CAO - provides administrative support to both the CAO and Advancement Team, including Individual and Planned Giving, Foundation and Government Support, Corporate Partnerships, Trustees and Special Events.

Job Requirements:

Handling confidential and time-sensitive correspondence
Managing a complex calendar, travel, workflow, briefings, and budget; assisting with department budgeting and donor billing
Drafting correspondence and reviewing and editing all correspondence submitted for the CAO’s signature
Drafting meeting agendas
Processing invoices, expense reports, and reimbursements; assisting on projects as necessary and required.
Liaise and work closely with the Director’s office, all Museum departments, and will interact with donors and the Board of Trustees.
Manage Ad Hoc Projects and Initiatives as needed

Qualifications:

Bachelor's Degree
5+ years of Administrative Experience in an office setting. Candidates with prior Junior to Mid-Level Executive Support Experience - are strongly encouraged to apply.
Superb communication, writing, and leadership skills with the organic ability to effectively engage with varying levels of leadership as well as general staff.
Advanced Computer Skills: MS Office, Outlook (a must) and Raiser’s Edge fundraising software (preferred).
Stellar Organizational skills and the ability to work effectively under pressure and prioritize and juggle multiple tasks.
Impeccable ability to coordinate, collaborate and lead cordially and harmoniously with other staff.
Thorough, effective and efficient ability to focus on details; ability to exemplify sound judgment and discretion.
Ability to deal effectively and efficiently with high-level donors, patrons, and trustees.
Candidates with Fundraising background are strongly encouraged to apply
A demonstrated interest in art and museums/cultural institutions desirable.

Benefits: At the Whitney, we believe in prioritizing our employees' overall health and well-being. The Museum offers a comprehensive benefits package, which includes a broad array of offerings aimed at supporting our employees’ physical, mental, and financial well-being. Depending on employee status, this could include healthcare options (medical, dental, and vision), retirement contributions, and generous Paid Time Off, plus ancillary benefits such as wellness programs, an Employee Assistance Plan, commuter benefits, pet insurance, bike and fitness benefits, and legal, financial and health advocacy resources. Employees also have access to museum admissions across the city. Our goal is to provide our employees with a holistic set of benefits that meets diverse needs and enhances their quality of life so that they can thrive both personally and professionally.

Compensation: Salary Range: $80,000 - $85,000

The advertised pay range reflects the good faith minimum and maximum salary range for this role. It is not a promise of a particular wage for any specific employee. The specific compensation offered to a candidate may be dependent on a variety of factors including, but not limited to, the candidate’s experience, education, special licensing or qualifications, and other factors.

Not sure you meet 100% of our qualifications? Research shows that men apply for jobs when they meet an average of 60% of the criteria. Yet, women and other people who are systematically marginalized tend to only apply if they meet every requirement. If you believe that you could excel in this role, we encourage you to apply. We are dedicated to considering a broad array of candidates, including those with diverse workplace experiences and backgrounds. Whether you’re new to arts and culture administration, returning to work after a gap in employment, simply looking to transition, or take the next step in your career path, we will be glad to have you on our radar. Please use your cover letter to tell us about your interest in the arts and culture space and what you hope to bring to this role.

About the Whitney

The Whitney Museum of American Art, founded in 1930 by the artist and philanthropist Gertrude Vanderbilt Whitney, houses the foremost collection of American art from the twentieth and twenty-first centuries. From her vision arose the Whitney Museum of American Art, which has been championing the most innovative art of the United States for 86 years. The core of the Whitney’s mission is to collect, preserve, interpret, and exhibit American art of our time and serve a wide variety of audiences in celebration of the complexity and diversity of art and culture in the United States. Through this mission and a steadfast commitment to artists themselves, the Whitney has long been a powerful force in support of modern and contemporary art and continues to help define what is innovative and influential in American art today.

Inclusion Statement: The Whitney is committed to creating a work environment where staff, interns, and volunteers of different races, ethnicities, ages, gender identities, sexual orientation, socioeconomic backgrounds, immigration status, and abilities feel not just welcome, but fully included and able to bring their own experiences and aspirations to their work.

EEO Statement

The Whitney Museum of American Art is an Equal Opportunity Employer. The Museum does not discriminate because of age, sex, religion, race, color, creed, national origin, alienage or citizenship, disability, marital status, partnership status, veteran status, gender (including gender identity), sexual orientation, or any other factor prohibited by law. The Museum hires and promotes individuals solely on the basis of their qualifications for the job to be filled. The Museum encourages all qualified candidates to apply for vacant positions at all levels. This description shall not be construed as a contract of any sort for a specific period of employment.

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