Coordinator, Exhibitions and Collection Management

New York, NY
Full Time

The Coordinator, Exhibitions and Collection Management serves as administrative and logistical support primarily to the Chief Exhibitions and Collection Officer and other managers in the department, including the Assistant Director, Exhibitions Management, and the Audio/Visual Manager, as needed. This position is crucial to achieving the Museum’s stated strategic goal of increased support care of the collection, as it provides much needed assistance to the Chief Exhibitions and Collection Officer by handling a variety of tasks – such as maintaining the exhibition and activity schedules, budgeting, collaborating and supporting the development of the exhibition and collection care program.


  • Maintain the Whitney’s exhibition schedule and distribute as appropriate
  • Maintain the Whitney’s exhibition history records
  • Assist in developing museum activity schedules for exhibitions and collection care, working with department managers to update and distribute
  • Assist in special project management in collaboration with the Chief Exhibitions and Collection Officer
  • Assist exhibition coordinators and registrars with varied exhibition and collection-related tasks
  • Act as departmental liaison for museum wide calendar, working interdepartmentally to coordinate activity
  • Collaborate on the development of new project management processes and software applications
  • Oversee ASCAP & BMI music licensing reporting


  • Bachelor of Arts in Museum Studies or Project Management Preferred
  • Minimum 3 years of related experience
  • Project management expertise, knowledge of spreadsheets and museum workflows
  • Knowledge of The Museum System (TMS), Asana, Microsoft 365, and Visio preferred. 

Compensation & Benefits: 

  • Compensation rate of $55,000-$60,000 per annum
  • Medical, Dental, Vision, 403(B) elections
  • Generous PTO benefits
  • Commuter benefits - parking and mass transit
  • Admission to world-renowned museums across the city and nationally
  • Pet insurance and discounted membership for Citibike

The advertised pay rate is not a promise of a particular wage for any specific employee. The specific compensation offered to a candidate may be dependent on a variety of factors including, but not limited to, the candidate’s experience, education, special licensing or qualifications, and other factors.

Not sure you meet 100% of our qualifications? Research shows that men apply for jobs when they meet an average of 60% of the criteria. Yet, women and other people who are systematically marginalized tend to only apply if they meet every requirement. If you believe that you could excel in this role, we encourage you to apply. We are dedicated to considering a broad array of candidates, including those with diverse workplace experiences and backgrounds. Whether you’re new to arts and culture administration, returning to work after a gap in employment, simply looking to transition, or take the next step in your career path, we will be glad to have you on our radar. 

About the Whitney:

The Whitney Museum of American Art, founded in 1930 by the artist and philanthropist Gertrude Vanderbilt Whitney, houses the foremost collection of American art from the twentieth and twenty-first centuries. From her vision arose the Whitney Museum of American Art, which has been championing the most innovative art of the United States for 86 years. The core of the Whitney’s mission is to collect, preserve, interpret, and exhibit American art of our time and serve a wide variety of audiences in celebration of the complexity and diversity of art and culture in the United States. Through this mission and a steadfast commitment to artists themselves, the Whitney has long been a powerful force in support of modern and contemporary art and continues to help define what is innovative and influential in American art today.


EEO Statement:

The Whitney Museum of American Art is an Equal Opportunity Employer. The Museum does not discriminate because of age, sex, religion, race, color, creed, national origin, alienage or citizenship, disability, marital status, partnership status, veteran status, gender (including gender identity), sexual orientation, or any other factor prohibited by law. The Museum hires and promotes individuals solely on the basis of their qualifications for the job to be filled. The Museum encourages all qualified candidates to apply for vacant positions at all levels. This description shall not be construed as a contract of any sort for a specific period of employment.


COVID guidelines

The health and safety of our Museum community is the highest priority.  As such, the Whitney Museum is requiring all newly hired staff members to be fully vaccinated and boosted with an FDA authorized and/or approved COVID-19 vaccine as a condition of employment. Requests for reasonable accommodations for medical, religious, or other reasons will be considered in accordance with applicable law.


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