Associate Coordinator of Family and Community Programs

New York, NY
Full Time
Entry Level

The Associate Coordinator of Family and Community Programs supports the planning and implementation of all aspects of the Museum’s ongoing Family Programs. Whitney Family Programs offer weekly drop-in art making workshops, interactive tours, special events with artists, and interpretive materials that encourage kids and adults to learn about art together. This position also works with the Community Programs and Partnerships team to support large-scale community partner events and build awareness of the Education Department’s offerings for all ages amongst community partners. 

The Associate Coordinator is required to work one weekend day each week. This position primarily supports Family Programs, with intermittent involvement in Community Programs and collaboration across the Social Impact division.

Planning and administrative office work happens Tuesday-Friday; Saturday or Sunday is devoted to programs. Some flexibility is required.


  • Engage in creative strategizing, essential for maintaining comprehensive planning and preparation of weekly programs for our youngest museum visitors and their grownups while also conceptualizing innovative systems to meet the demands of our distinctive programs and events.
  • Provide support for the seamless operation of our weekly drop in artmaking program, Open Studio, and artist-led and large scale programs, offering clear and effective direction for the team working on the program, including Interns, Social Impact Facilitators, and YI Leaders. 
  • Conceptualize detailed plans for material preparation, leading a team of interns to prepare for programs properly. This consists of ordering, organizing, processing, and storing all materials and tools.
  • The Associate Coordinator will contribute to developing projects for Open Studio and in-gallery experiences for families under the guidance and support of the Senior Coordinator.
  • Participate in regular meetings with the Community Programs and Partnerships team to deepen relationships with community partners, including WECAN meetings four times a year.
  • Conduct outreach to community partners throughout NYC to attract new audiences to Open Studio.
  • With support and direction from the Associate Manager of Family Programs, complete all administrative tasks related to Family Programs, including but not limited to educator and facilitator staff scheduling; submitting work orders and calendar requests; processing invoices; maintaining budgets, organizing department files and mailing lists; tracking program statistics; creating reports; updating web pages; writing email newsletters; and performing outreach and marketing.
  • Collaborate across the Education Department on other collaborative projects such as artist residencies, outreach initiatives, or evaluation projects.
  • BA or BFA in Art or Museum Education, Studio art, or American studies
  • 2+ years’ experience working and/or teaching in museums or other cultural organizations
  • Organizational and communication skills and multitasking ability
  • Ability to work both independently and collaboratively with others
  • Knowledge of art materials and techniques and contemporary art and practice
  • Demonstrated interest in working with diverse audiences and families and kids
  • Proficiency in Spanish is a plus

Compensation and Benefits
  • Compensation range of $55,000 - $58,000
  • Medical, Dental, Vision, 403(B) elections
  • Generous Paid Time off benefits
  • Commuter benefits - parking and mass transit
  • Admission to world-renowned museums across the city and nationally
  • Pet insurance and discounted membership for Citibike
  • This position is covered under UAW Local 2110
The advertised pay scale reflects the good faith minimum and maximum salary range for this role. The advertised pay scale is not a promise of a particular wage for any specific employee. The specific compensation offered to a candidate may be dependent on a variety of factors including, but not limited to, the candidate’s experience, education, special licensing or qualifications, and other factors.

Not sure you meet 100% of our qualifications? Research shows that men apply for jobs when they meet an average of 60% of the criteria. Yet, women and other people who are systematically marginalized tend to only apply if they meet every requirement. If you believe that you could excel in this role, we encourage you to apply. We are dedicated to considering a broad array of candidates, including those with diverse workplace experiences and backgrounds. Whether you’re new to arts and culture administration, returning to work after a gap in employment, simply looking to transition, or take the next step in your career path, we will be glad to have you on our radar. Please use your cover letter to tell us about your interest in the arts and culture space and what you hope to bring to this role.

About the Whitney:
The Whitney Museum of American Art, founded in 1930 by the artist and philanthropist Gertrude Vanderbilt Whitney, houses the foremost collection of American art from the twentieth and twenty-first centuries. From her vision arose the Whitney Museum of American Art, which has been championing the most innovative art of the United States for 86 years. The core of the Whitney’s mission is to collect, preserve, interpret, and exhibit American art of our time and serve a wide variety of audiences in celebration of the complexity and diversity of art and culture in the United States. Through this mission and a steadfast commitment to artists themselves, the Whitney has long been a powerful force in support of modern and contemporary art and continues to help define what is innovative and influential in American art today.

EEO Statement:
The Whitney Museum of American Art is an Equal Opportunity Employer. The Museum does not discriminate because of age, sex, religion, race, color, creed, national origin, alienage or citizenship, disability, marital status, partnership status, veteran status, gender (including gender identity), sexual orientation, or any other factor prohibited by law. The Museum hires and promotes individuals solely on the basis of their qualifications for the job to be filled. The Museum encourages all qualified candidates to apply for vacant positions at all levels. This description shall not be construed as a contract of any sort for a specific period of employment.

COVID guidelines:
The health and safety of our Museum community is the highest priority. As such, the Whitney Museum is requiring all newly hired staff members to be fully vaccinated and boosted with an FDA authorized and/or approved COVID-19 vaccine as a condition of employment. Requests for reasonable accommodations for medical, religious, or other reasons will be considered in accordance with applicable law.


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