Project Assistant Archivist (Temporary)

New York, NY

The Whitney Museum of American Art seeks a skilled and knowledgeable archivist for a temporary Assistant Archivist position. The Project Assistant Archivist will assist in arranging, describing, and re-housing a unique collection of collection of printed matter, ephemera, announcements, brochures, and artists’ books ranging from the 1960s to the early 2000s. The incumbent will engage periodically with the donor, and contribute to the creation of an online finding aid. This is a part-time, two-day-a-week position that will span approximately over six months. The goal of the project is to make the collection accessible and available for researchers.


  • Arrange, describe, and rehouse archival records in accordance with accepted archival standards.
  • Collaborate with colleagues in the Conservation Department to ensure proper handling and housing of collection materials. Identify preservation needs and priorities for materials in all formats during processing.
  • Implement preservation strategies for the handling and storage of fragile materials, identifying items within the collection that may require additional attention.
  • Provide occasional coverage of the Frances Mulhall Achilles Library reading room.


  • Bachelor’s degree. Progress toward a Master's degree in Library & Information Science from an ALA accredited institution, or related degree program, preferred.
  • Demonstrated knowledge of archival theory and best practices.
  • Demonstrated knowledge of archival data content and structure standards including DACS, EAD, MARC, LCSH, and LCNA.
  • Experience with ArchivesSpace and Microsoft Excel.
  • Knowledge of basic preservation and conservation issues as they relate to archival collections.
  • Excellent time management skills; demonstrated ability to work collaboratively and independently with great attention to detail.
  • Subject knowledge in modern and contemporary American Art.                                                                                               


Approximately 14 hours/week, flexible days between M-F, 9:30AM-5:30PM

Not sure you meet 100% of our qualifications? Research shows that men apply for jobs when they meet an average of 60% of the criteria. Yet, women and other people who are systematically marginalized tend to only apply if they meet every requirement. If you believe that you could excel in this role, we encourage you to apply. We are dedicated to considering a broad array of candidates, including those with diverse workplace experiences and backgrounds. Whether you’re new to arts and culture administration, returning to work after a gap in employment, simply looking to transition, or take the next step in your career path, we will be glad to have you on our radar. Please use your cover letter to tell us about your interest in the arts and culture space and what you hope to bring to this role.


About the Whitney:
The Whitney Museum of American Art, founded in 1930 by the artist and philanthropist Gertrude Vanderbilt Whitney, houses the foremost collection of American art from the twentieth and twenty-first centuries. From her vision arose the Whitney Museum of American Art, which has been championing the most innovative art of the United States for 86 years. The core of the Whitney’s mission is to collect, preserve, interpret, and exhibit American art of our time and serve a wide variety of audiences in celebration of the complexity and diversity of art and culture in the United States. Through this mission and a steadfast commitment to artists themselves, the Whitney has long been a powerful force in support of modern and contemporary art and continues to help define what is innovative and influential in American art today.

EEO Statement:
The Whitney Museum of American Art is an Equal Opportunity Employer. The Museum does not discriminate because of age, sex, religion, race, color, creed, national origin, alienage or citizenship, disability, marital status, partnership status, veteran status, gender (including gender identity), sexual orientation, or any other factor prohibited by law. The Museum hires and promotes individuals solely on the basis of their qualifications for the job to be filled. The Museum encourages all qualified candidates to apply for vacant positions at all levels. This description shall not be construed as a contract of any sort for a specific period of employment.

COVID guidelines:
The health and safety of our Museum community is the highest priority. As such, the Whitney Museum is requiring all newly hired staff members to be fully vaccinated and boosted with an FDA authorized and/or approved COVID-19 vaccine as a condition of employment. Requests for reasonable accommodations for medical, religious, or other reasons will be considered in accordance with applicable law


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