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Communications Assistant (Part-time Temporary)

The Communications Assistant will work closely with the Senior Communications Manager and the Communications Associate and serve as integral member of the Communications team, providing crucial administrative support and supporting press efforts around special exhibitions, education programs, and institutional initiatives. Key duties include servicing media, assisting with film and photography shoots, helping to manage the press database, providing support at press previews and other press events, tracking media coverage, and additional duties as assigned.   


This is a part-time, temporary position for 20 hours per week from August 2019 through February 2020. Additional hours may be required during exhibition openings and other key moments.

Media Relations responsibilities include:

  • Assisting with the organization of press previews and other press events
  • Providing onsite support during press events, including press previews and openings
  • Servicing media requests for images and other assets
  • Assisting with the maintenance and updating of the Whitney Press Site
  • Indexing and organization of press-approved images, including insuring proper captions and credits are noted
  • Responding to press requests via telephone and email
  • Coordinating film and photography shoots at the museum, including liaising with internal departments as necessary
  • Updating press email lists and database in Raiser’s Edge
  • Creating and disseminating press kits and exhibition catalogues
  • Coordinating site visits for media
  • Arranging press tickets and press visits

Administrative duties include:

  • Tracking and indexing press clippings weekly; social media monitoring of earned media coverage
  • Reporting media statistics and updating media reports weekly using Meltwater and other software
  • Reviewing press account requests
  • Creating presentations and agendas for meetings; note-taking at meetings
  • Scheduling of leadership and team meetings
  • Ordering supplies and other materials for department
  • Processing invoices and other expenses

Requirements:  B.A. (arts, marketing or communications degree preferred); at least one to two years of experience working in arts or non-profit communications; excellent oral and written communication skills; knowledge of or interest in contemporary American art; ability to work independently and handle challenging situations; MS Office essential and Raiser’s Edge familiarity a plus.


About the Whitney

The Whitney Museum of American Art, founded in 1930 by the artist and philanthropist Gertrude Vanderbilt Whitney, houses the foremost collection of American art from the twentieth and twenty-first centuries. From her vision arose the Whitney Museum of American Art, which has been championing the most innovative art of the United States for 86 years. The core of the Whitney’s mission is to collect, preserve, interpret, and exhibit American art of our time and serve a wide variety of audiences in celebration of the complexity and diversity of art and culture in the United States. Through this mission and a steadfast commitment to artists themselves, the Whitney has long been a powerful force in support of modern and contemporary art and continues to help define what is innovative and influential in American art today.


EEO Statement

The Whitney Museum of American Art is an Equal Opportunity Employer. The Museum does not discriminate because of age, sex, religion, race, color, creed, national origin, alienage or citizenship, disability, marital status, partnership status, veteran status, gender (including gender identity), sexual orientation, or any other factor prohibited by law. The Museum hires and promotes individuals solely on the basis of their qualifications for the job to be filled. The Museum encourages all qualified candidates to apply for vacant positions at all levels. This description shall not be construed as a contract of any sort for a specific period of employment.                                                     



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