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Administrative Assistant to the Co-Chief Operating Officer

Reporting to the Co-Chief Operating Officer (Co-COO), the administrative assistant has a wide range of administrative responsibilities which includes coordinating the day-to-day operations of the office and interacting with all levels of staff, including the director and board of trustees, as well as outside contacts.


  • Managing departmental calendars and resolving scheduling conflicts
  • Scheduling, organizing and confirming meetings with internal and external parties
  • Monitoring deadlines and coordinating materials needed from internal and external sources for routine meetings
  • Preparing PowerPoints and other presentations
  • Preparing and submitting invoice vouchers (via Concur);
  • Drafting correspondence and managing communication with internal and external contacts;
  • Other projects as needed


  • Bachelor’s degree and 2 years administrative experience
  • Outstanding organizational ability and attention to detail
  • Strong computer skills, including Microsoft Office, Excel, and PowerPoint
  • Excellent written and oral skills
  • Good working knowledge of office practices and procedures
  • Ability to work independently and manage multiple deadlines simultaneously
  • Diplomacy, confidentiality, and teamwork skills


About the Whitney

The Whitney Museum of American Art, founded in 1930 by the artist and philanthropist Gertrude Vanderbilt Whitney, houses the foremost collection of American art from the twentieth and twenty-first centuries. From her vision arose the Whitney Museum of American Art, which has been championing the most innovative art of the United States for 86 years. The core of the Whitney’s mission is to collect, preserve, interpret, and exhibit American art of our time and serve a wide variety of audiences in celebration of the complexity and diversity of art and culture in the United States. Through this mission and a steadfast commitment to artists themselves, the Whitney has long been a powerful force in support of modern and contemporary art and continues to help define what is innovative and influential in American art today.

EEO Statement

The Whitney Museum of American Art is an Equal Opportunity Employer. The Museum does not discriminate because of age, sex, religion, race, color, creed, national origin, alienage or citizenship, disability, marital status, partnership status, veteran status, gender (including gender identity), sexual orientation, or any other factor prohibited by law. The Museum hires and promotes individuals solely on the basis of their qualifications for the job to be filled. The Museum encourages all qualified candidates to apply for vacant positions at all levels. This description shall not be construed as a contract of any sort for a specific period of employment.                    

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